Five steps to hiring a part-time CFO to simplify your life.
This podcast lasts for 8 minutes 49 seconds.
A written format is available here.
Five steps to hiring a part-time CFO to simplify your life.
This podcast lasts for 8 minutes 49 seconds.
A written format is available here.
In my earlier article, Seven Reasons to Add a CFO – part-time or full – to Your Team, I discussed the reasons to add a Chief Financial Officer (CFO) to your team. If you have not read that article you should do so before reading this one.
The first step in the hiring process is to define the job you want filled. What specific results should the CFO produce for you and your company? Are you concerned about running out of cash because you have taken on a big project but will not get paid until completion? You worry about having enough cash on a regular basis. You are not certain that the bookkeeping is being done in an efficient and rigorous manner? What else of a financial character concerns you? Is your CPA driving you crazy with questions or suggestions that you do not entirely understand?
Make a list. Look back at the seven reasons I gave in my earlier article and see if this don’t provoke some additions to your list of worries. When you have completed your list, these are the problems, largely, that the CFO should solve.
Do not spend too much time thinking about exactly which functional skills are required to produce these results. It is the job of candidate CFOs to demonstrate to you that they have solved problems like yours and produced the required results. You are not hiring a trainee or development project, you are hiring an experienced CFO.
A few concrete skills and experiences you should look for.
First, your CFO must know how to get their hands dirty. This means they must have active skills to build spreadsheets and extract information from financial software systems and paper documents. Second, they must know how to present this to you in a clear, actionable format. A key task for them is to get financial information about company performance into your hands in a timely fashion and in a format that leads to making decisions. Third, preferably they will have experience in your industry so that they can set the analysis within the context your business lives in. Fourth, they should have worked as part of a team so that they have the skills to present the financial “score” clearly and then engage in a dialogue with the other management team members to help drive the business forward in a coherent fashion. At the level of the CFO, finance is not an isolated function, rather, it plays an integral role in managing the ongoing business and developing new strategies. Continue reading
This podcast is 7 minutes 20 seconds long
Many small businesses operate with only a bookkeeper and CPA to manage the finances. The owner or GM fills in, or at least think that they fill in, for all of the duties of a Chief Financial Officer (CFO). As a result owners of these businesses frequently have inadequate financial information to effectively move ahead. And, they are frequently using scarce resources (their time) performing tasks far better done by a professional, experienced hand.
In this time of readily available outsourced or part-time professionals there are very few worthwhile reasons not to have your own CFO. Depending on your size, your CFO might appear once a month or several days a week.
So, let me list a few reasons for you to find a part-time CFO. Continue reading
A continuing hot topic here is the surge of interruptions that consume our work day (and evenings, too).
I have talked about this earlier in these postings, Seize Your Time – gaining control over Too Much Information and Multitasking, Too Much Information, Interruptions, and High Performance
Many people see their emails, instant messaging, Twittering, Blackberries and iPhone (to mention just a few interrupters) as beasts that they must satisfy instantaneously and continuously. Everything is in real time.
The first question to be asked is, “Do all of these interruptions really have equal claim on my time?” If you work in a customer service call center, then truly that ringing phone does have claim on your next free moment. But, in reality customer inquiries can be filtered and sorted for action as appropriate.
A second point to be considered is how inefficient and unreliable all of these little interruptions make us. Despite all of the blather about “multitasking”, human beings really can only do one thing at a time. When we are “multitasking, we are really performing a whole series of tasks sequentially. The brain is expending lots of energy and taking extra time to keep track of which tasks are in queue and what the status is of the last one we worked on and the next one we pick up. Worse, in most ways, is the fact that all of this is making us perform at a lower quality level. All of the back and forthing introduces errors and the interruptions are preventing us from really devoting enough time to energize our creativity and problem solving aptitudes.
Multitasking is a fraudulent idea.
Lets take a line of thought about emails and see if we can develop some actions that you can take that will bring at least this interrupter under your control.
Look over the emails you have received over the last day to week. How many of these really required instant action - did the sender expect you to be sitting at your computer waiting for the email gong to put you into action? Did the sender really think that they were emailing to the equivalent of a customer service center where they could expect that someone would immediately read their email and respond? What would have been a reasonable response time for these emails? Today? End of Business Tomorrow? Do all of the emails requiring response in less than a day come from a predictable set of people? If so, do they really need this, or is it just a bad habit that you have encouraged? Perhaps, you can set some new expectations for them.
But, lets say there are some people who require responses in less than a day. Set up an email filter (“Smart Folder” in the Apple MAC world) where these emails will automatically be sorted. Now when you go to your email application, you only need to look at that folder. Everything else can wait until one of your regularly scheduled trips to the email box.
And that brings us to the next step. Set up a schedule for checking and responding to email. For most, first thing in the morning and at the end of the day will do it. Then, you have to stick with it. For me the challenge is my iPod Touch. I carry it around in my pocket and there is an enormous temptation to take it out and look at my emails.
Take this one step with emails. Don’t worry about all those other interrupters. Rome was not built in a day and you will not change your multitasking habits over night. Prove that you can gain control over just your emails. See what the results are. Then, you can move on to the others.
Remember, time is the one resource you have that can not be bought or inventoried. To be productive and sucessful you must make the best use of this most valuable asset.
I picked up this little book, Warren Buffett and the Interpretation of Financial Statements – the search for the company with durable competitive advantage (Scribner: New York, 2008), thinking that I might learn something valuable about the current economic mess and as a possible guide to shaping personal investment decisions. However, from the small investor perspective of building long-term wealth the strategy is summed up in the tag line: “durable competitive advantage”.[[1]]
But, to return to the Buffett book, I am struck by another use of this book. That is as guide to the basics of how to read and interpret the important elements of a company’s financial statements. The book covers The Income Statement, The Balance Sheet, and The Cash Flow Statement. If you feel uncomfortable or completely ignorant of these three financial documents, this book might just do the trick.
While you are learning about Warren Buffett’s approach to durable competitive advantage, you will be lead through a tour of these three statements. This is a very literal line by line march. For instance, thirteen chapters, averaging three pages each, cover all of the common elements of the income statement. With the example statement always in sight it is easy to follow the calculations to see what Gross Margin or Earning per Share mean. If you find Depreciation a mystery, this is covered too. In this era of excessive leverage, the book carries along a discussion of the impact of debt on the performance of a company.
So, pick up this book at your local library or buy it. You will understand more about the how and why of Warren Buffett’s strategies and learn to understand financial statements. Then, get out your own statements and march through with this book as a guide.
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This podcast is 7 minutes 21 seconds long
At a recent business meeting, Stephen Giulietti (VP Wealth Management at Smith Barney, Boston), dropped this business aphorism in the midst of a story,
“Price is only an issue in the absence of value.”
This pithy little sentence reminded me of the continuing importance of the concept of “value”. One tough part of understanding and leveraging “value” is to understand where it originates.
Most business people act as though, and believe, that value is something that they develop, design, promote, sell, and produce for customers. Every function in a company believes that they produce value for their customers. Marketing and product development invent, position, and promote customer value. Every other function along the way to the actual delivery of a product or service to the customer declares that they are producing value for customers. But, ask, “How do you know that you are producing value for customers?” Very few can demonstrate that they systematically ask real customers to evaluate the value provided and actually act on the feedback they receive. So, this value is a self-defined and self-evaluated proposition.
The toughest point about “value” is to actually understand and embrace that customers define value. They define it as they make purchase decisions for products. In the case of services, customers continuously evaluate value. This occurs through those Moments of Truth[[1]] that happen every time a customer engages you for a service. It is easy to say, “Customers define value”. It is enormously difficult to follow the logic of this statement and implement the processes to assure that value definitions flow from customers. This commonly starts at the very beginning of the product development and marketing processes. Then, other processes pick up and carry it throughout the life cycle of a customer relationship.
Start with some basic ideas and work to the more rigorous. For example, think through the implications of the age-old selling technique, FABing (Features, Advantages, and Benefits). Most of us are reflexive and exhaustive in listing the features of our services. But, discipline yourself to confirm what the benefits are. Here is the parallel with the principle that customers define value, customers only buy benefits. Start with benefit statements and work backwards to the supporting advantages and features. This simple tool, applied to the new product development process, for example, means that you actually ask customers to help you invent the product/service. They get to define the benefits they are seeking. Then, engineers and others can develop the features to supply the benefits. Always ask, “How does this feature deliver a benefit customers said they want?” This will help to prevent feature creep and gratuitous design.
Now back to our aphorism – “Price is only an issue in the absence of value.”
Now that we think that we might have a method for determining what a customer desires in a product or service, how do we attach a monetary value to it? Our aphorism suggests that if we can present some real value to customers, then the price we charge will always be OK. However, if you are involved in a commodity, or near commodity business, for example, pizza, automobiles, refrigerators, aspirin, and so on, you are stuck with the fact that the price is quite driven by direct comparison shopping. So, by and large price really is an issue.
Some of these commodity markets actually offer substantial price ranges based on perceived brand valuations. Think of the price of Bayer aspirin versus generic aspirin, for example.
But, for most small businesses the only brand available that can win the higher price is one supported by real values like proximity, friendliness, promptness, politeness, courtesy, responsiveness, reliability, thoroughness, and others. Note that these values can be produced reliably and repeatedly. Note that these values offer opportunities to build a sustainable advantage over competitors.
These values apply to professional services, retail, home services, medical, wholesale distribution, in fact anywhere where business is conducted between humans. Without much of a stretch these same values apply on the Web.
The key challenges for most small businesses, especially those involved in services, is to correctly understand the total value you are delivering to customers. And, you must present this to customers in a manner that upsets their mental framework, their points of view, that they approach the service with. For example, is a will just the 20 page document that costs $800 placed in your hand? Or, is a will really a series of services that encompass uncovering your real desires for passing things and values along to your heirs and ends after your death with the proper carrying out of your wishes? An initial difficulty is to overcome the presumption by the customer that a will is just a document. How do you upset that framework and replace it with a new one that encompasses a larger, more valuable, cycle of services?
There is no cookie-cutter solution to this. But, the first necessary step is to envision the value, ask customers about this new vision, revise the vision based on what you learn, and then you will be positioned to answer the questions: (a) how do I reframe the value proposition, and (b), what monetary value do I attach to it?
I believe that if you do a thorough job of answering the first question then, in fact, assuming no craziness in the valuation, the aphorism will hold:
“Price is only an issue in the absence of value.”
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“Push here to lock end” – are you hiding innovations from customers?
This podcast is 3 minutes 51 seconds long. The text is available here.
Over the Thanksgiving holiday I learned something quite startling.
The age-old problem of rolls of aluminum foil, plastic wrap, and other rolled goods jumping out of the box when you are dispensing them was actually solved years ago by a clever packaging engineer.
My sister-in-law, Meredith Morgan,
an award winning chemistry teacher at Governor Livingston HS in Berkeley Heights NJ, learned this from her students one day when she was fumbling around in front of a class with a roll of aluminum foil.
“Dr. Morgan, don’t you know about the little tabs your press in on the ends of the box?”
She didn’t. But she learns quickly. Meredith was so impressed by this innovation that she demonstrated it to me on every box of foil, plastic wrap, and wax paper in the kitchen.
Now, you might ask, “What does this have to do with my business?”
This is a good example of a small innovation with very practical, day-to-day utility that has probably never been marketed beyond the end of the box. Yet, it works well, addresses an annoyance that every consumer has experienced, but, somehow the solution has remained unused, probably by most consumers.
Note that once you learn of this little push-in tab, you will probably look for it on the end of every box of roll goods you buy. You may wish to follow this discovery on the Web, search on Google for “press here to lock end”
A further example of hiding innovations comes from a customer advisory board meeting for the Albany NY region of a major telecommunications provider. During this meeting, attended by many major customers from health care, high tech, industry, and government, a number of customers said, in response to the comments of other customers attending, “They provide you with that service? I did not even know that they offered that!” Here were major customers of a large, successful telecom who were not aware of significant service offerings. Needless to say, this telecom learned that their marketing efforts were ineffectual and needed more work. If you current customers do not know of your product or service offerings, how could potential customers discover them?
Have you made innovations in your products or services but never told your customers about them? Do you make innovations without even involving customers? When was the last time you actually asked your customers what they like about your products? Have you examined how customers use your product or service? Do you have a formal process to gather customer feedback? Do you have a Customer Advisory Board to drive innovations?